Your Clients Deserve a Professional Portal Experience. Not Another Email Thread.
Stop managing client relationships over email. CloveDesk is the secure client portal software built for freelancers who want to look professional without paying agency prices.
Sound familiar?
You’re running your freelance business across five different tools. Quotes go out over email. Contracts live in a Google Doc. Files get lost in WhatsApp. Invoices are in a separate app. And your client has no idea where anything is.
That’s not a business. That’s a mess.
CloveDesk fixes all of it in one place and gives your clients a secure online client portal they can access with a single click. No passwords. No confusion.
Features
Everything You Need to Run a Professional Freelance Business
Secure Client Portal
Give every client their own private, branded portal. They access it via a secure magic link — no password, no account creation, no friction. Your client sees exactly what you share with them and nothing else.
Quotes and E-Signatures
Create professional quotes with your branding, send them directly to the client portal, and collect legally binding e-signatures without a third-party tool. Your quote becomes a signed agreement the moment the client approves it. A full audit trail PDF is generated automatically for your legal records.
Invoice Management
Send professional invoices from inside the client portal. Track status from Draft to Sent to Paid. Clients can view and download their invoices any time without asking you. Mark as paid manually — no payment processing fees, no middleman.
File Sharing
Upload files to the client portal and control exactly what each client can see. Organize files into folders, keep internal documents hidden, and notify clients when new files are ready — all from one secure place.
Project Management
Track every project stage with a custom pipeline. Move from Quote Sent to In Progress to Complete. Clients see their project status in real time without emailing you for an update.
Secure Messaging
Keep all client communication inside the portal. No more digging through email threads. Every message is tied to the right workspace and the right client.
Document Signing
Need a client to sign an NDA, a change order, or a delivery acceptance form? Upload any PDF and send it for signing directly from the client portal. The signed document with the certificate is stored securely and available for download at any time.
Pricing
Start Free. Upgrade When You’re Ready.
All plans include a secure client portal, file sharing, messaging, and project tracking.
How It Works
Up and Running in Minutes with just 4 steps!
Create your workspace — Add your client’s name and email. Takes 30 seconds.
Send your first quote — Build a professional quote with your branding, terms, and line items. Send it directly to the client portal.
Client signs with one click — Your client receives an email with a direct link. They review, sign, and approve — no account needed.
Manage the project — Share files, send invoices, update the project stage, and communicate — all inside one secure client portal.
More About CloveDesk
CloveDesk is a product by Zenspiro — an independent studio building practical tools for freelancers, creators, and small businesses. We built CloveDesk because we were tired of watching talented freelancers lose clients not because of their work, but because of how disorganized the client experience felt.
CloveDesk is our answer. A clean, affordable, secure client portal software that makes you look like a proper business from day one.
FAQ Section
What is a client portal?
A client portal is a private, secure online space where you and your client can share files, review quotes and invoices, track project progress, and communicate — without using email, WhatsApp, or shared Google drives.
Do my clients need to create an account?
No. Clients access their portal via a secure magic link sent to their email. No password, no account creation, no friction.
Is CloveDesk really free?
Yes. The free plan includes 1 client workspace, file sharing, messaging, and project tracking. No credit card required to get started.
Is CloveDesk secure?
Yes. All data is stored on Cloudflare’s infrastructure. Files are stored in private cloud storage. Client portal access is protected by single-use secure magic links.
Can I use my own branding?
Yes on paid plans. Add your business name, logo, address, and contact details. All quotes, invoices, and PDF documents reflect your brand, not CloveDesk’s.
Is the e-signature legally binding?
Yes. CloveDesk captures the client’s name, email, IP address, timestamp, and device information at the point of signing. A SHA-256 document hash and signing certificate are generated and stored. This meets the requirements of the US ESIGN Act, UK Electronic Communications Act, and EU eIDAS basic tier.
What is a client document portal?
A client document portal is a feature within your client portal where clients can view, download, and sign documents. CloveDesk includes document sharing and e-signature as part of the portal — no separate tool needed.